Assigned Payments View

Depending on the view and search criteria selected, the transaction summary tab may display posted and unposted invoices, total balance due, payments received against an invoice as well as payment advances displayed as invoices or residuals on the client’s account. The Assigned Payments view is specific to invoices that affect the client's account receivable balance.

Important: When changing views on the transaction summary tab, keep in mind that the values set in the [Show] filter search criteria settings will always determine what is displayed.

Note: Changing the default search criteria will alter the results described here.

To Access the Transaction Summary

The transaction summary tab can be accessed at either the client or policy level.

1. On the Primary menu, click SEARCH. Search for the appropriate client.
2. Click the Details icon next to the client.
3. On the Client menu, click TRANSACTIONS. The transactions summary tab is displayed.

Or 

On the Client menu, click POLICIES. Click the Details icon next to the desired policy. Then, click the transactions tab. The transactions summary screen is displayed.

4. In the Select View list, select Assigned Payments.
5. In the Search Filter area, click [Show] to reveal and modify the search criteria.

6. In the Search Criteria area, the following options are available:

• Save Filter Settings: Selecting the Save Filter Settings check box on the Search Filters screen and clicking Search will change the default Search Filter setting. The next time the transaction summary tab > Assigned Payments view is opened, the transactions returned will be filtered by the saved setting. Exercise caution when using the Save Filter Settings check box with a date range as returned transactions will be restricted to that date range. As a general rule, check the filter settings each time this tab is accessed. 

Note: Selecting Save Filter Settings will save the filter criteria only for the view selected. To save filter settings on other views in the transaction summary tab, the Save Filter Settings check box must again be selected when in those views.

• Payment Date From: Click the Calendar icon to select the beginning date in a date range. A date range can be selected to return all transactions with a payment date within the date range.
• Payment ID: Enter all or part of the payment ID to return search results that include the entry.

• Payment Date To: Click the Calendar icon to select the ending date in a date range. A date range can be selected to return all transactions with payment dates in the date range. 
• Invoice Id: In the Invoice Id box, enter the full invoice id number to return the specific invoice.
• Policy No: In the Policy No box, enter at least one digit of the policy number. Entering some of the policy number returns a broader result, enter most or the full policy number for more specific results. 
• Payment Description: Enter all or part of the transaction description.
• Payment Amount: Enter all or part of the payment amount.

7. In the Sort Order area, the following options are available:

• Sort Field 1: Select a column heading from the Sort Field 1 list. The search results will be sorted by the column selected in the Sort Field 1 list. The available selections are: 

• Sort Order 1: Select either Ascending or Descending to set the order of the transactions returned. Ascending will set the order from A-Z. Descending will set the order from Z-A. The Sort Field 1 will be the first sort and Sort Field 2 will be the sub sort. 
• Sort Field 2: Select a column heading from the Sort Field 2 list. The search results will be sorted by the column selected in the Sort Field 2 list. The available selections are:

• Sort Order 2: Select either Ascending or Descending to set the order of the transactions returned. Ascending will set the order from A-Z. Descending will set the order from Z-A. The Sort Field 1 will be the first sort and Sort Field 2 will be the sub sort.

• Clear: Click Clear to remove all entries in the Search Filter and Sort Filters fields.

Important: Clicking Clear does not clear the Save Filter Settings check box. All other filter criteria will be removed. 

• Search: Click Search. The results of the Search Filter criteria and Sort Filter settings are displayed.  

Note: If an asterisk * is displayed in the transaction Status column, an Internal Note has been added to the transaction. Pause the pointer over the asterisk to view the Internal Note pop-up.